SchoolOps by ChalkChest · For the relief coordinator

Managing rooms from the phone

See which rooms are free, look after bookings, block a room and change a lesson’s room for one day.

The pictures and clips show the real product with a made-up school, staff and classes. Fictional demo data.

On the phone

This is for coordinators and administrators. Every member of staff can see free rooms and book one; see the guide on booking a room.

What is free and what is booked

Tap the Rooms tab, then the day and the period. Free rooms are listed first. Below them are the rooms in use, each with the reason, and the day’s bookings.

The Rooms tab on the phone for one period, listing the free rooms. Fictional demo data.
The Rooms tab on the phone for one period, listing the free roomsFictional demo data

You can Cancel any booking, not only your own.

The lower part of the Rooms tab, showing rooms in use and a booking with a Cancel button. Fictional demo data.
The lower part of the Rooms tab, showing rooms in use and a booking with a Cancel buttonFictional demo data

Blocking a room

Use this when a room cannot be used, for example for repairs.

  1. On the Rooms tab, tap Block a room.

  2. Choose the Room, the First day and Last day, and Full day or the periods.

  3. Type the Reason and tap Block this room.

Lessons and relief that used the room now show a conflict until they are moved. The room is listed under Blocked rooms. Tap Lift to make it usable again.

The Block a room screen after blocking the Music Room for one period, with the block listed and a Lift button. Fictional demo data.
The Block a room screen after blocking the Music Room for one period, with the block listed and a Lift buttonFictional demo data

Changing a lesson’s room for one day

  1. On the Rooms tab, tap Change a lesson’s venue, and choose the lesson. You can also tap Change venue on a relief lesson.

  2. Choose the new room from the list. Each room shows its type, its seats and whether it is free.

    The list of rooms to move a lesson to, each with its type, seats and whether it is free. Fictional demo data.
    The list of rooms to move a lesson to, each with its type, seats and whether it is freeFictional demo data

  3. Tap Validate and change venue. The change is checked first: the room must suit the subject, be large enough and be free.

    The confirmation that English for P1-1 is now in the School Hall on that day and the affected teachers have been notified. Fictional demo data.
    The confirmation that English for P1-1 is now in the School Hall on that day and the affected teachers have been notifiedFictional demo data

The lesson’s teacher, and the relief teacher if there is one, are told at once. The new room shows on their lesson.

The relief teacher’s lesson now showing School Hall as its room. Fictional demo data.
The relief teacher’s lesson now showing School Hall as its roomFictional demo data