Guides
Step by step.
In plain words.
Short guides to the everyday jobs in SchoolOps by ChalkChest: what to press, in order, with pictures and short clips of the real product.
The pictures and clips show the real product with a made-up school, staff and classes. Fictional demo data.
SchoolOps by ChalkChest · Timetabling and relief
For every teacher and staff member
- On the phone
Getting started on the phone app
Sign in on your phone, allow alerts, and find your timetable and your alerts.
Read the guide - On the phone and on the web
Reporting an absence
Tell the school you will be away, from your phone or the web, and follow the request until it is approved.
Read the guide - On the phone and on the web
A relief duty and its handover
See the lesson you are covering and its room, leave instructions for the teacher covering yours, and message each other.
Read the guide - On the phone and on the web
Booking a room
Find a free room for a period and book it, from your phone or the web.
Read the guide
For the relief coordinator
- On the phone and on the web
Arranging the day’s relief
Approve leave, check the teachers proposed for each lesson, approve them all or change one by hand, and combine classes when staff are short.
Read the guide - On the web
When a class is away
Mark a class as away for an examination or a learning journey, so its teachers and rooms are freed.
Read the guide - On the phone
Managing rooms from the phone
See which rooms are free, look after bookings, block a room and change a lesson’s room for one day.
Read the guide - On the web
Reports and the daily absence email
Absence and relief over any period, how much each room is used, and a daily email of who is away.
Read the guide
For the timetable administrator
- On the web
Setting up the school
Enter subjects, classes, rooms and their rules, teachers and lessons, by hand or from a file.
Read the guide - On the web
Timetable rules
Set teaching limits, the cycle, even spread, subject groups and lessons that must run together.
Read the guide - On the phone and on the web
Generating and publishing a timetable
Start a timetable, leave it to finish on the server, check it and publish it to every teacher.
Read the guide - On the web
Changing a timetable by hand
Move a lesson, read the warning when a move would clash, fix a lesson in place and change its room.
Read the guide
For the school’s system administrator
- On the web
Relief rules
Absence reasons, weekly relief caps, who is left out, who is chosen first, staff groups and alternative rooms.
Read the guide - On the web
Accounts, passwords and the record of changes
Create accounts, invite staff, reset a password, deal with a lost phone, switch off a leaver’s account and see who changed what.
Read the guide